• Assistant Procurement & SBE/DBE Specialist

    Job Locations US-WA-Everett
    Opening Date 1 month ago(10/17/2018 5:40 PM)
    Job ID
    2018-1193
    Category
    Administration
    Bargaining Unit
    No
    Min (Annual)
    USD $69,012.00/Yr.
    Max (Annual)
    USD $96,617.00/Yr.
    Min Hiring Range
    USD $69,012.00/Yr.
    Max Hiring Range
    USD $75,914.00/Yr.
  • Overview

    Working with broad direction from Procurement & Contracts Manager and mentoring by Procurement & SBE/DBE Specialists in specific areas identified by the manager, the Assistant Procurement & SBE/DBE Specialist advises project teams to competitively procure, establish, and administer contracts for a wide variety of commodities, professional services, information technology, construction, capital equipment, rolling stock, and supplies. Promotes and manages Small Business Enterprise (SBE) /Disadvantaged Business Enterprise (DBE) programs, outreach and compliance. Provides procurement advice to management and staff.

    Essential Duties

    1. Crafts and manages public procurement Quotes, RFPs, and ITBs; writes and collaborates on specifications; facilitates public conferences and bid openings; creates addenda; leads evaluations, negotiations, and interviews; conducts award process, contract administration, and closeout.
    2. Oversees, plans, and controls public procurement and contract administration processes and procedures. Encourages SBE/DBE participation in all procurements. Researches and applies contract law, federal, state, and local procurement laws, regulations, and best practices. Ensures procurement program compliance; develops, implements, and maintains procedures. Drafts legal documents for review by Manager or designee.
    3. Compiles, researches and analyzes available information. Maintains confidentiality during the procurement process. Interprets, advises and makes recommendations on procurement issues, policies and procedures, while exercising the highest degree of professionalism.
    4. Represents the agency as a primary procurement contact at interagency/inter-jurisdictional groups, committees and decision-making forums. Acts as a liaison with other agencies to establish procurement partnerships for contracting as well as SBE/DBE programs.
    5. Manages audit regulation compliance for procurement records, including public disclosure requests.
    6. Promotes and supports SBE/DBE participation and development by educating vendors on the contracting process, how to conduct business with Community Transit, information on State certification, and upcoming contracting opportunities. Leads, facilitates, and participates in various SBE/DBE workshops and events. Manages outreach and networking sessions to support agency SBE/DBE goals.
    7. Manages procurement issues, such as full and open competition, change orders, cost price analysis, and WA State Prevailing Wage
    8. Maintains or continues progress towards professional procurement certification. Goal to achieve certificaiton within years of hire date.
    9. Provides guidance and training to management and staff on a variety of SBE/DBE procurement related contracting subjects.
    10. Performs and advises on risk analysis, life cycle analysis, cost estimation, market research, best value and strategic planning. Researches and purchases unusual or hard-to-find goods and services.
    11. Performs other duties of a similar nature or level.

    Requirements

    Minimum Qualifications

    1. Bachelor's degree in business administration, procurement, purchasing, public administration, economics or other related field.
    2. PMP certification may substitute for 2 years of education.
    3. Two years' progressively responsible experience in public procurement.
    4. One years' experience in facilitating teams, working with committees, interacting with management and staff.
    5. Proficient work experience with MS Office Suite and use of the Internet.  

    Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities to successfully perform the essential duties of this job may be considered.

     

    Preferred

    1. Experience with PeopleSoft Financials.
    2. Transit experience.  

    Entry Requirements for: Knowledge and Skills

     

    Qualification to enter this position requires knowledge of the following:

     

    1. Public procurement principles, planning techniques, risk assessments and best practices, as well as general finance and business ethics, policy and practices.
    2. Contract management and contract administration.
    3. Local and WA State procurement regulations.
    4. SBE/DBE policy, program and compliance.
    5. Maintains knowledge and skills to a level of Subject Matter Expert on Enterprise Financial System (PeopleSoft).

     

    Qualification to enter this position requires skill in:

    1. Working independently and applying entrepreneurship with broad direction and mentoring.
    2. Tactful communication, interpersonal relations, and interactions with management, staff, and the general public sufficient to exchange or convey information that may be within an environment of controversial or sensitive issues.
    3. Applying critical thinking to problems and issues; to take the initiative and make good business decisions backed by thoughtful analysis and facts; provide sound advice to management and staff.
    4. Conducting procurements and deploying agency-wide SBE/DBE program elements.
    5. Promote collaborative and harmonious working relationships within the agency and externally.
    6. Developing outreach activities and technical training opportunities to SBE/DBE.
    7. Providing outreach regarding contracting opportunities to SBE/DBEs and community organizations.
    8. Researching and evaluating products for best value to include cost, quality, and availability.
    9. Creating detailed and accurate procurement-related budget estimates, draft legal documents, and analyses.
    10. Determining and meeting the needs of internal customers and providing excellent customer service.
    11. Using software, computer databases, spreadsheets, and word processing in support of procurements and projects.
    12. Provides Enterprise Financial System (PeopleSoft) processing and support on an as-needed basis.
    13. Developing and advising management and staff regarding the agency-wide procurement and SBE/DBE policies and programs.
    14. Analytical skills for reviewing procedures and processes to develop logical and sustainable solutions and process improvement proposals.
    15. Technical writing as applied to creating specifications, contract documents, briefings, and reports.
    16. Making recommendations in a concise, logical, and clearly understandable manner.
    17. Basic project management (concept to completion), maintaining records, and facilitating meetings.
    18. Developing skills in negotiations.
    19. Basic skill in public speaking.

    Physical Requirements 

    Climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing/listening, seeing/observing, repetitive motions.

     

    Sedentary Work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly. This position may also occasionally to frequently be rated Light Work (up to 20 pounds of force).

     

    Application and Selection Process:

    On-line applications only.  Must include completed supplemental questions to be considered.

     

    Applicants who meet the minimum requirements may be scheduled for an interview .  The evaluation process may include interviews, testing, background checks and reference checks.    

     

     

    Community Transit provides a tobacco-free and drug-free work environment.  As a recipient of federal funds, Community Transit is an Equal Opportunity employer and does not unlawfully discriminate on any basis prohibited by Federal, State or Local law.  We value and encourage diversity in our workforce.  EOE AA M/F/Vet/Disability.  Qualified applicants national origin, sex protected veteran status or disability.

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed