Capital Project Manager

Job Locations US-WA-Everett
Opening Date 1 month ago(8/18/2021 2:24 PM)
Job ID
Planning and Development
Min (Annual)
USD $92,417.00/Yr.
Max (Annual)
USD $140,612.00/Yr.
Min Hiring Range
USD $92,417.00/Yr.
Max Hiring Range
USD $110,481.00/Yr.


This position will be filled by either a Senior Capital Project Manager or Capital Project Manager



The Capital Project Manager controls planning and construction of projects of diverse size, complexity and cost up to multimillion dollar transit systems infrastructure such as transit centers and stations, park and ride facilities, operation and maintenance bases as well as new initiatives such as bus rapid transit and transit oriented development.


Under general direction, this position manages, administers, and leads project teams in the planning and construction of new capital construction or capital renewal projects at operational transit facilities; ensures that projects are delivered within time and budget constraints and in full compliance with local, state and federal codes, policies, procedures, rules and regulations; plans, develops, and manages project scopes, schedules, quality and budgets; manages projects to minimize or eliminate risk; interfaces and works cooperatively with other Agency departments and stakeholders to implement and support Agency-wide programs and to obtain consensus and approvals related to projects; ensures payments to contactors are proper, timely, and change management of costs is proper and well documented.


Position is responsible for coordinating with stakeholders, writing proposals, estimating costs, developing budget proposals, creating schedules, writing scopes of work, drafting contracts, managing and controlling consultants and contractors, and interacting with staff, consultants, and members of the public for assigned projects.  Monitors, interprets and ensures compliance with agency policy and needs for Capital Projects.  This position provides advice and recommendations on resolution of conflicts or competing input on projects.  


Position requires expert project management and communications skills, the ability to coordinate with both internal and external committees & stakeholders, expertise in contract administration and oversight in a public setting, and the ability to ensure all aspects of the project mature in the same timeline.


As directed by management assist in mentoring and assisting project managers, project support and assistant staff.

Essential Duties

  1. Subject Matter Expert who manages development and delivery of Community Transit Capital projects through all phases of project lifecycle - from conceptual design to project occupancy.  Duties include:  creation of project definition; drafting scopes of work, schedule, cost estimation; preparing EPO project proposals; oversight of cost control; procuring, processing and negotiating Task Orders; fulfilling requests for information/invoices/change orders; ensuring project file management and reporting; managing preliminary design; construction over-sight and monitoring; ensuring construction quality control; and leading project close-out.
  2. Develop project implementation plans including work breakdown structure, schedule, staging, cost estimates and contingencies. Develop and recommend project budget. Establish baseline project plans and forecasts and reporting. Establish scope, schedule, project communication and budget controls. Facilitate project risk and security reviews and develop appropriate contingencies and mitigation. Monitor compliance.
  3. Procure and manage all necessary consultant and contractor services according to company procedure. Coordinate, direct and monitor the work of consultants and contract engineers. Approve or recommend all required commitments. Sign contracts, purchase orders, and task orders per company policies and procedures. Review and approve appropriate project expenditures including contractor requisitions and invoices. Prepare and approve change orders per company policies. Liaise with suppliers and contractors. Review and approve deviations to the project plan and engineering design. Track and manage contractor work to successful completion. Conduct quality assurance and quality control as appropriate.
  4. Ensure all regulatory requirements are met including federal, state, and local requirements for right of way acquisition, environmental impacts, design/build, permitting, workplace safety, public involvement etc. Organize and administer staff, contractors, and agencies to obtain necessary permits and approvals; negotiate improvements and use with authorities and property owners.
  5. Monitor project implementation, report status, and adjust plans as necessary to accomplish project. Communicate status, issues and risks to project stakeholders including the CEO and Board of Directors. Manage and communicate tradeoffs between scope, quality, time, and cost.
  6. Prepare short term plans as project progresses. Develop and Implement plans to mitigate construction impacts on transit service, traffic flow, local communities, and agency employees.
  7. Closely coordinate and manage all resources devoted to the project. Assemble and lead a project team consisting of all appropriate stakeholders and contributors including agency staff, engineers, local/federal/state representatives, consultants and community leaders. Direct and motivate staff and consultants on the project team. Schedule and lead project meetings with contractors, staff, and external agencies to secure input, problem solve and provide direction. Communicate effectively with architects, engineers, permitting authorities, funding authorities, private developers and internal staff.
  8. Complete projects in a professional manner meeting program, budget, schedule, quality, and safety objectives. Ensure satisfactory transfer of control to the agency upon project completion. Complete project closeout in a timely manner and prepare end of project report.


Minimum Qualifications

  1. Bachelor's degree in Engineering, Construction Management, Public Administration or related fields providing strong project management background. Project management certification desired.
  2. Three years of experience managing complex projects from planning phase through construction including contract administration and oversight.
  3. Three years of experience organizing, presenting, facilitating, and negotiating with diverse stakeholders and user groups.
  4. Three years of experience quality assurance and coordination with staff and contractors engaged in program development, procurement and implementation of equipment and systems.


An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above may be considered.



  1. Public sector experience preferred especially planning and construction of civil roadway Public Works projects and or Bus Rapid Transit (BRT) planning and construction.
  2. Project Management Professional (PMP) certification and or Certified Construction Management (CCM) certification is preferred 

Entry Requirements for: Knowledge and Skills


Qualification to enter this position requires knowledge of the following:

  1. Principles and practices of project management including scope development, cost estimating, scheduling, construction management and project control.
  2. Applicable Federal, state and local codes and regulations governing land use, environmental impact, construction and transit operations.
  3. Building codes and other industry standards of practice and design.
  4. Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.
  5. Common budgetary, accounting, and public sector procurement practices.
  6. Contract administration.

Qualification to enter this position requires skill in the following:

  1. Analyzing data and designing, organizing, and conducting construction of projects of diverse size, complexity and cost up to multimillion dollar transit systems infrastructure
  2. Computer operation and software utilization including Windows, Word, Excel, MS Project, PowerPoint, email, construction management, and internet.
  3. Communication and interpersonal relations as applied to coworkers, outside interests, customers, contractors, and outside interest sufficient to exchange or convey information and to receive work direction.
  4. Oral, written and computer based communications.
  5. Managing multiple tasks simultaneously and effectively.
  6. Facilitating diverse groups of stakeholders and interests and developing and attaining consensus.
  7. Public contracting, public speaking, and preparing and making presentations.

Physical Requirements


Climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing/listening, seeing/observing, repetitive motions, carrying.


Sedentary Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.


Application and Selection Process:

On-line applications only.  Apply online at


Applicants who meet the minimum requirements may be scheduled for an interview as well as a variety of tests to demonstrate knowledge, and skills for the position.  The evaluation process may include interviews, background checks, reference checks and various performance tests.    Applicants for this job may be considered for other openings up to six months after the date this position is filled.


If you have a family member, or share the same living quarters of a current Community Transit employee, please let your Employee Engagement Recruiter know as your eligibility  for this position may be affected. 


Community Transit provides a tobacco-free and drug-free work environment.  As a recipient of federal funds, Community Transit is an Equal Opportunity employer and does not unlawfully discriminate on any basis prohibited by Federal, State or Local law.  We value and encourage diversity in our workforce.  EOE AA/M/F/Vet/Disability.  Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.


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