Vehicle Maintenance Assistant Manager

Job Locations US-WA-Everett
Opening Date 2 months ago(8/5/2021 8:00 PM)
Job ID
2021-1386
Category
Maintenance
Bargaining Unit
No
Min Hiring Range
USD $92,417.00/Yr.
Max Hiring Range
USD $101,659.00/Yr.

Overview

The Assistant Manager of Vehicle Maintenance reports to the Vehicle Maintenance Manager and has the responsibility and authority for decision making and control of day-to-day operations in Vehicle Maintenance. Hours of work may vary based on assigned divisions.  Primary duties include supervising Vehicle Service Attendants (washing and fueling of vehicles), Vehicle Service Workers (preventative and servicing of vehicles), Apprentices and Journey Mechanics (repair and maintenance of vehicles). Electronic Technicians (diagnosis & repair of electronic equipment).

 

The position monitors department procedures, individual and division performance to ensure compliance with Safety, Agency and Government regulations and develops and modifies policies and procedures as necessary.  The position assists in the development of the division budget and monitors and authorizes expenditures.    The position establishes and adjusts work schedules and staffing levels to maximize assigned staff to meet program needs; analyzes reports and takes corrective actions; hires, counsels, develops and disciplines employees, monitoring performance and ensuring training and development. 

Essential Duties

  • Supervises all servicing and maintenance activities in the fueling, repair, preventative maintenance, component rebuild and body repair functions. Using knowledge and expertise; monitors repair procedures and documentation to ensure safe, efficient, and effective repairs are accomplished by all employees. Monitors operations of nearly 24 hours a day/ 7 days a week facility through personal supervision and subordinate shop leads.  Monitors performance standards and expectations in a collaborative manner and implements corrective action as needed.  Motivates, coaches & counsels employees towards active and responsible participation in daily work that aligns with department and company values.  Deals with sensitive and difficult personnel matters in a confidential and professional manner.  Develops performance and training opportunities for leads and crew members as needed.  
  • In conjunction with the Vehicle Maintenance Manager, reviews and analyzes performance information related to the Department, including labor hours and cost, payroll data, fluids and fuel reconciliation, mileage, road calls, preventative maintenance, warranties, and inventory.  Identifies trends and implements corrective action to address areas of need and maintain compliance with State and Federal Regulations.
  • Hires, supervises, counsels, and disciplines employees up to and including termination; resolves grievances at first step if possible; researches and provides documentation for responses to grievances; advises grievance solutions to Managers and Directors; may appear at hearings and arbitration as required.
  • Advises/assists with the development of the budget, equipment and personnel requirements. Monitors budget, authorizes and delegates expenditures as assigned.
  • Monitors vendor performance to ensure company requirements are met. Coordinates and negotiates with vendor/suppliers/contractors to resolve issues with warranty repairs and recovery, equipment performance, purchases and supplies.  Liaise with vendors and contractors. Conduct quality assurance and quality control as appropriate.
  • Develops performance and training requirements for supervisors and employees. Develops work schedules and overtime assignments to meet operational requirements. Determines needs and procures the appropriate tools, equipment, supplies and training necessary for shop operations.  Manages Apprentice Mechanics to confirm their qualifications throughout apprenticeship.
  • Assists in developing business practices, rules and regulations for the operations of the Maintenance Department. Analyzes changes in budget, fleet size, facility requirements, assigned staff and policies or programs and advises Managers and Director of recommended changes.
  • Performs other duties of a similar nature or level.

Requirements

MINIMUM QUALIFICATIONS:

  • Associates Degree or two years of technical/vocational training in fleet maintenance.
  • Three years of experience in journey level vehicle maintenance.
  • Three years of general supervisory (lead) experience.
  • An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as those listed above.

PREFERRED:

  1. Supervisory experience directly supervising union represented employees.
  2. Transit related experience.

ENTRY REQUIREMENTS FOR:  KNOWLEDGE AND SKILLS

 

Qualification to enter this position requires knowledge of the following:

  1. Equipment maintenance principles and practices, including Fleet Management Information Systems.
  2. Principles of supervision and business management principles and techniques.
  3. Methods, tools, equipment, practices, procedures and techniques of preventative maintenance and repair of buses, vans, trucks, automobiles, and mechanical techniques.
  4. Labor and employee relations and contract administration. Conflict resolution, mediation and facilitation.
  5. State and federal regulations regarding health and safety issues in equipment maintenance (e.g. hazardous materials handling, disposal and communications, lock-out/tag-out, respiratory protection); safe practices and proper use of safety equipment.
  6. Parts purchasing and inventory control processes.
  7. Common budgetary practices, and equipment and supply needs management.

 

Qualification to enter this position requires skill in the following:

  1. Computer operations and software applications including Microsoft office products.
  2. Time management practices. Managing multiple tasks simultaneously and effectively.
  3. Persuasion and working through influence. Anticipating and taking steps to prevent counterproductive confrontations.  Managing and resolving conflicts and disagreements in a constructive manner.
  4. Team leading and team participation and monitoring/assessing performance of others to make improvements and take corrective action.
  5. Decision making – Considering relative costs and benefits of potential actions to choose the most appropriate one. Analysis, problem solving and troubleshooting.
  6. Fostering an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the organization. Inspiring and fostering team commitment, pride and trust.  Facilitating cooperation and motivating team members to accomplish group goals while treating others with courtesy, sensitivity and respect.
  7. Workforce scheduling.
  8. Developing and analyzing operating and maintenance reports.
  9. Maintaining records and record keeping systems.
  10. Interpreting government rules and regulations.
  11. Reading and understanding blueprints and Operations and Maintenance manuals.
  12. Communication and interpersonal relations as applied to interaction with co-workers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Performance Requirements FOR KNOWLEDGE AND SKILLS:

 

Qualification to fulfill the full range of this position’s duties requires the following knowledge, which may be gained or further developed after entering the job:

  1. Collective Bargaining Agreements.
  2. Agency policies, procedures and practices.
  3. Components and systems specific to agency vehicles.

Qualification to fulfill the full range of this position’s duties requires the following skills, which may be gained or further developed after entering the job:

  1. Advanced skill in use of the fleet management information system.

Physical Requirements:

Standing, climbing, balancing, stooping, kneeling, crouching, reaching, walking, lifting, fingering, grasping, feeling, talking, hearing/listening, seeing/observing, repetitive motions, and carrying.

 

Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently and/or negligible amount of force constantly to move objects.

 

Application Process: Only on-line applications will be accepted and must include a completed application with job history listed and supplemental questions completed. Incomplete application packets will not be considered.  Apply online at https://careers-commtrans.icims.com. First consideration will go to applications received by August 22, 2021 11:59PM.

Applicants for this job may also be considered for other openings of this position up to 6 months after the job is filled. 

 

If you have a family member, or share the same living quarters of a current Community Transit employee, please let your Human Resources Recruiter know as your eligibility for this position may be affected.

 

As a recipient of federal funds, Community Transit is an Equal Opportunity Employer and does not unlawfully discriminate on any basis prohibited by federal, state or local law.  We value and encourage diversity in our workforce.   EOE AA M/F/Vet/Disability.  Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.

 

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