Human Resources Assistant

Job Locations US-WA-Everett
Opening Date 3 weeks ago(9/1/2021 5:12 PM)
Job ID
2021-1392
Category
Human Resources
Bargaining Unit
No
Min (Annual)
USD $52,033.00/Yr.
Max (Annual)
USD $57,237.00/Yr.
Min Hiring Range
USD $52,033.00/Yr.
Max Hiring Range
USD $57,237.00/Yr.

Overview

Under general supervision, provides administrative support of day-to-day human resource operations. Maintains accurate employee data in several systems.  Assists with the administration of HR programs such and drug and alcohol testing.  Supports staffing activities, schedules meetings, takes and publishes meeting minutes, maintains HR systems, reviews incoming documents, compiles information and generates reports. Deals with internal and external customers at all levels in occasionally difficult or sensitive situations.

Essential Duties

  1. Carries out a wide range of duties critical to maintenance and processing of personnel actions, records and reports.  Performs HRIS data entry and employee file maintenance (electronic and manual).  Many transactions are time sensitive in nature and directly impact employee engagement. Provides support while protecting the confidentiality of sensitive or privileged information. Resolves common difficulties for employees.
  2. Assists with hiring and staffing activities such as scheduling interviews, testing, including drug & alcohol, proctors tests. Produces interview packets by coordinating and compiling documents, example prints application, resumes and test results, etc.
  3. Communicates with others regarding assigned program activities involving sensitive or privileged information. Assists employees and supervisors with basic interpretation of HR policies and procedures.
  4. Provides clerical and operational support to other human resource staff.  Creates Personnel Action Forms (PAFs), directs correspondence from internal and external sources to correct HR team member, assists with various projects as assigned.
  5. Supports HRG with Drug & Alcohol program.  Must maintain confidentiality of sensitive and privileged information.
  6. Maintains departmental files for various documents and correspondence.
  7. Safely performs other duties as assigned.

Requirements

MINIMUM QUALIFICATIONS:

  1. Three years of progressively responsible general administrative experience. (May substitute an Associate’s degree in office occupations or business or closely related field for 18 months of this experience). A bachelor's degree in human resources, business administration, or directly related field may substitute for 36 months of experience.
  2. Two years’ experience performing highly detailed work involving sensitive or privileged information. For example, payroll, legal or medical data, test administration, recruiting and staffing, drug policy administration, grievance handling or substantially similar duties.

Entry Requirements for Knowledge and Skills:

 

Qualification to enter this position requires knowledge of the following:

  1. Word, mail merge functions, formatting, use of tables, and other activities generally associated with intermediate proficiency.
  2. Excel, with the ability to create and maintain spreadsheets, graphs and reports, including pivot tables and linked worksheets.
  3. Grammar, punctuation, spelling.
  4. Time management, including priority setting and resetting.
  5. Group scheduling software applications including email.
  6. General office practices, correspondence and filing.
  7. Procedures for handling privileged or confidential documents.
  8. Principles of customer service, particularly in handling customer complaints.

Qualification to enter this position requires skill in:

  1. Communication in English, in writing or verbally.
  2. Attention to detail to identify and correct errors.
  3. Working with teams.
  4. Persevere in difficult situations with tact and diplomacy.
  5. Respond with flexibility to changing priorities.
  6. Work well independently and in teams.
  7. Communicate about deadlines.
  8. Learn new assignments quickly.
  9. Exercise good judgment, to discern when to take problems to a higher authority for resolution or guidance.

PHYSICAL REQUIREMENTS:

Pulling, lifting, fingering, grasping, talking, hearing, seeing, repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or up to a negligible amount of force frequently to move objects.

 

Application and Selection Process:

On-line applications only. Resume, cover letter and completed application requried.

 

Applicants who meet the minimum requirements may be scheduled for an interview as well as a variety of tests to demonstrate knowledge, and skills for the position.  The evaluation process may include interviews, background check, reference checks and various performance tests. Applicants for this job may be considered for other openings up to six months after the date this position is filled.

 

First consideration September 19th 11:59PM

 

If you have a family member, or share the same living quarters of a current Community Transit employee, please let your Employee Engagement Recruiter know as your eligibility  for this position will be affected. 

 

Community Transit provides a tobacco-free and drug-free work environment.  As a recipient of federal funds, Community Transit is an Equal Opportunity employer and does not unlawfully discriminate on any basis prohibited by Federal, State or Local law.  We value and encourage diversity in our workforce.  EOE AA/M/F/Vet/Disability.  Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.

 

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