Project Assistant

Job Locations US-WA-Everett
Opening Date 1 month ago(12/20/2021 12:43 PM)
Job ID
Information Technology
Bargaining Unit
Min Hiring Range
USD $76,922.00/Yr.
Max Hiring Range
USD $84,614.00/Yr.


Under the direction of a manager, provides project and program support. Position will assist by leading one or more elements of a larger project. Role will include project research, planning and maintaining plans. Developing project schedules, reporting on status, coordination project activities, tracking budgets, and expenditures. Managing project documentation and communication plans. Position will assist in project development, concept definition, procurement, implementation and close out. Specific roles will vary by project or program. Position may lead a small project under the direction of a supervisor or manager.

Essential Duties


1.       Develop and maintain project/program documentation and communication plans ensuring regular and thorough communication and proper record keeping on all aspects of the project/program. Identify and resolve communication or documentation issues.

2.       Provide technical support, field work, and administrative support to the assigned Division with careful attention to regulatory, legal and contractual requirements and understanding of design and/or construction issues.

3.       Assist the Division/Project Manager by leading one or more assigned elements of a project management plan under the direction of the Division/Project Manager.

4.       Conduct project research to determine industry standards, best practices, and regulatory requirements and recommend actions to improve project/program performance and compliance.

5.       Draft scopes of work. Coordinate with consultants and contractors to gather information, provide direction, and resolve issues.

6.       Coordinate and lead project team meetings or provide support to individuals to discuss and resolve issues related to project requirements, schedule, budget, or documentation.

7.       Build and maintain an integrated project/program schedule. Prepare project status reports, identify schedule performance problems, and recommend corrective courses of action.

8.       Develop and implement plans to mitigate project/program impacts which may include construction, transit service, traffic flow, local communities, and/or agency employees.

9.       Additional duties of a similar nature and level.


Minimum Qualifications

  1. Three years of experience in transit and/or fare collections.  
  2. Three years of experience performing highly detailed work such as project tracking, scheduling, document review, and task management.
  3. Three years of experience with administrative support such as managing project budgets, reconciling invoices, and documentation.
  4. AA degree or higher in relevant area will count for two years of experience. 

Will consider an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job


Entry Requirements for: Knowledge and Skills


Qualification to enter this position requires knowledge of the following:

  1. Detailed knowledge of MS Office suite including scheduling, resource allocation and report generation.
  2. Email systems.
  3. Project management techniques, scheduling and project cost accounting.

Qualification to enter this position requires skill in:

  1. Preparing a variety of records, reports, documentation and correspondence utilizing MS Office Programs.
  2. Articulating effective communication both in written and verbal form.
  3. Work independently in a logical, analytical and detail oriented manner.
  4. Understand, pass on and follow written and verbal instructions.
  5. Successfully handle stressful situations in a professional manner.
  6. Establish and maintain effective and cordial working relationships with Community Transit personnel, outside consultants, and senior management.
  7. Applying an intentional focus on equity and inclusion to support an equitable and inclusive work environment.
  8. Meet deadlines with dependability and consistency.

Physical Requirements

Reaching, pushing, pulling, lifting, fingering, grasping, talking, repetitive motions, carrying.


Sedentary Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or up to 5 pounds of force constantly to move objects.


Application and Selection Process:

On-line applications only. Resume, cover letter and completed application requried.  Applications will be reviewed as submitted.


Applicants who meet the minimum requirements may be scheduled for an interview as well as a variety of tests to demonstrate knowledge, and skills for the position.  The evaluation process may include interviews, background check, reference checks and various performance tests. Applicants for this job may be considered for other openings up to six months after the date this position is filled.


If you have a family member, or share the same living quarters of a current Community Transit employee, please let your Employee Engagement Recruiter know as your eligibility  for this position will be affected. 


Community Transit provides a tobacco-free and drug-free work environment.  As a recipient of federal funds, Community Transit is an Equal Opportunity employer and does not unlawfully discriminate on any basis prohibited by Federal, State or Local law.  We value and encourage diversity in our workforce.  EOE AA/M/F/Vet/Disability.  Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.


“All new Community Transit employees must be fully vaccinated against COVID-19 within 60 days of hire or be granted an accommodation as outlined in our policy. Effective January 1, 2022, all new employees must provide proof of fully vaccinated status on or before their first workday. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. This includes maintaining any booster dose within 60 days of being eligible, as authorized by the FDA.

Employees or applicants may make accommodation requests based on a medical disability or for sincerely held religious beliefs. Provided the accommodation is reasonable and does not create an undue hardship for Community Transit and/or pose a direct threat to the health or safety of others in the workplace and/or to the requesting employee. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for accommodation. This directive applies to all employees of Community Transit. If you want more information regarding our Vaccine Policy, please contact Employee Engagement at 425-348-2315 to speak with a representative.”




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