Records Analyst

Job Locations US-WA-Everett
Opening Date 2 weeks ago(1/3/2022 10:45 AM)
Job ID
2021-1415
Category
Information Technology
Bargaining Unit
No
Min (Annual)
USD $82,396.00/Yr.
Max (Annual)
USD $115,355.00/Yr.
Min Hiring Range
USD $82,396.00/Yr.
Max Hiring Range
USD $90,636.00/Yr.

Overview

Under limited direction, ensures efficient, transparent, and compliant management of agency records and information through the use of technologies. Partners with Information Technology (IT) and business stakeholders. Defines electronic records management concepts, objectives, and approaches. Designs, implements, and supports innovative solutions for the full life cycle of electronic records management. Partners with inter-departmental customers to define and execute requirements for records process improvements.

Essential Duties

  1. Develops and executes plans for agency records management solutions. Meets and maintains standards as defined for the agency and under state and federal regulations. Creates testing and quality assurance plans for new solutions.
  2. Partners with IT and inter-departmental customers to create and implement a standard file plan to properly classify records in all agency systems.
  3. Promotes awareness of agency-wide electronic records management requirements and technology solutions as outlined in federal and state records retention laws. Trains staff on their records management responsibilities on a scheduled and audited bases. Partners with Training to develop, socialize, train and track required training programs.
  4. Gathers and analyzes end user business needs to develop and document detailed requirements to align with the agency’s IT enterprise architecture and industry best practices. Uses a holistic approach to achieve compliance for public records management.
  5. Consults with IT and business stakeholders to review existing business processes that support the creation and maintenance of records in electronic format. Applies appropriate technologies to automate manual record keeping tasks. Prepares plans for continuous process improvement throughout the agency.
  6. Develops system integration and migration strategies to ensure the long-term preservation and integrity of records and related metadata over their required lifetime as information systems are upgraded or replaced.
  7. Attends and participates in professional group meetings, stays abreast of new trends and innovations in assigned field, maintains awareness of federal, state, and local regulations and impact of changes on the agency.
  8. Performs other duties of a similar nature or level.

Requirements

Minimum Qualifications

  1. Bachelor’s degree with major course work in Library Science, Information Science, Records Management or a related field will account for three years of experience.
  2. Associates degree in a related field will account for two years of the three years of experience.
  3. Three years of experience in records management or related field.

 

Equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, maybe considered.

 

Preferred

  1. AIIM, ARMA, Certified Records Manager, Information Governance Professional, or other certifications.

 

Entry Requirements for: Knowledge and Skills

 

Qualification to enter this position requires knowledge of the following:

  •  Industry principles and practices in records and information management for both paper and electronic records.
  • Organizational business systems and practices, business systems integration, and design workflow analysis and process re-engineering.
  • Document and records management systems in general, including content types and managed meta data.
  • Interviewing staff to understand their business needs and use of information subject to records management with a focus on customer service methods and techniques.
  • Operational characteristics of a variety of computer and network systems, application architecture, software and peripheral equipment, including enterprise-wide system applications.
  • Project management techniques and principles, including quality assessment and assurance.
  • Pertinent state and federal regulations: Agency policies, procedures, rules and regulations.
  • Modern office procedures, methods and equipment including computers.
  • Computer applications such as word processing, spreadsheets and statistical databases.

 

Qualification to enter this position requires skill in:

  • Establishing and maintaining effective working relationships with department staff and management, vendors, outside agencies, community groups and the general public.
  • Interpreting and administering records management and related policies and guidelines sufficient to administer, discuss, resolve, and explain them to staff and other constituencies.
  • Understanding, interpreting and communicating end user requirements.
  • Implementing enterprise-wide information management solutions for document and/or records management.
  • Developing quality control techniques related to final product completion.
  • Planning, implementing, completing, and reporting on progress, reviews and end results.
  • Using professional and/or technical concepts to perform assigned duties and solve problems.
  • Managing many tasks, setting objectives/goals. Re-prioritize work to meet changing deadlines and priorities.
  • Responding to inquiries and in effective oral and written communication.
  • Applying project management techniques and principles.
  • Proficient with MS Office Suite
  • Communicates, facilitates and builds interpersonal relations as applied to interaction with coworkers, supervisor, regional partners, the general public, etc. sufficient to exchange or convey information and to receive work direction.
  • Applying an intentional focus on equity and inclusion to support an equitable and inclusive work environment.
  • Maintaining confidential and sensitive information.
  • Developing and delivering training content to staff.

 

Physical Requirements

Require touching, talking, hearing, seeing, grasping, standing, stooping, kneeling, crouching, reaching, walking, repetitive motions, climbing, balancing, pushing, pulling and lifting; depending on assignment.

 

Medium Work:

Depending on assignment, subject to standing, walking, bending, reaching, stooping and repetitive lifting of objects up to 40 pounds.

 

Application and Selection Process:

On-line applications only.  A cover letter must be attached.

Employees must be fully vaccinated against COVID-19 or be granted an accommodation as a condition of employment.

 

Applicants who meet the minimum requirements may be scheduled for an interview .  The evaluation process will include interviews, background checks and reference checks.    Applicants for this job may be considered for other openings up to six months after the date this position is filled.

 

First consideration date January 17th 11:59PM

 

Community Transit provides a tobacco-free and drug-free work environment.  As a recipient of federal funds, Community Transit is an Equal Opportunity employer and does not unlawfully discriminate on any basis prohibited by Federal, State or Local law.  We value and encourage diversity in our workforce.  EOE AA M/F/Vet/Disability.  Qualified applicants national origin, sex protected veteran status or disability.

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