Grants Specialist

Job Locations US-WA-Everett
Opening Date 1 month ago(8/19/2022 8:56 PM)
Job ID
Planning and Development
Bargaining Unit
Min (Annual)
USD $82,396.00/Yr.
Max (Annual)
USD $115,355.00/Yr.
Min Hiring Range
USD $82,396.00/Yr.
Max Hiring Range
USD $90,636.00/Yr.


Under the general supervision of the Grant Program Manager, performs a full range of complex, professional responsibilities in support of the strategic initiatives of the corporations grant program. Manages the ongoing administration, monitoring, tracking and reporting for active grant projects as required by funding sources and federal/state regulations; provides research, analysis, and other analytical support within the Grants arena; and serves as a technical resource to other divisions and project managers regarding grant requirements and grant amendments/revisions. Assignments performed at this level have significant impact on operations and require a broad knowledge of grant development, monitoring and management.

Essential Duties

1. Develop and maintain grant tracking and monitoring systems to ensure compliance with grant and audit requirements.
2. Manage the preparation of quarterly reports for active grants with Project Managers; submittal of required reports; coordinate activities among multiple grant funded projects.
3. Prepare grant applications including narratives, milestones, and budgets for new projects.
4. Research grant opportunities and grant requirements; coordinate grant applications and grant administration for the Agency.
5. Maintain central grant files, including copies of grant awards and all pertinent grant documentation. Ensure compliance with Agency record retention requirements.
6. Analyze appropriations, certifications and assurances, circular changes, and updates in the Federal Register.
7. Coordinate with program and project leaders to ensure eligibility for federal funds. Ensure accuracy and conformance with all regulations.
8. Advise the Agency and program personnel on grant requirements.
9. Evaluate proposals, grant applications, and scenarios for compliance requirements for grant eligibility.
10. Prepare and maintain management reports on grant activity.
11. Coordinate grant related projects with other participating agencies (as needed).


Minimum Qualifications

  1. Associate's degree (AS or AA) or a two-year technical certificate in accounting or related field.
  2. , or five years of demonstrated experience in increasingly responsible grants management, project development, budgeting/finance or other related experience equivalent to scope of assigned projects.


 Qualification to enter this position requires knowledge of the following:

  1. Methods and techniques of research, and report preparation.
  2. Written and oral communication.
  3. Advanced use of Microsoft Excel.
  4. Meeting strict grant deadlines.
  5. Performing arithmetic calculations with speed and accuracy.
  6. Work effectively with managers and employees at all levels of the corporation


Qualification to enter this position requires skill in:

  1. Preparing a variety of records, reports and correspondence utilizing proper formats.
  2. Presenting complex data and preparing technical reports.
  3. Conduct research and analysis and provide appropriate recommendations based on findings.
  4. Understand, transmit and follow written and verbal instructions.
  5. Successfully handle stressful situations and adjust to changing priorities in a professional manner.
  6. Establish and maintain effective and cordial working relationships with Community Transit personnel, outside consultants, and senior management.
  7. Meet deadlines with dependability and consistency.
  8. Articulating effective communication both in written form and verbally.
  9. Qualification to fulfill the full range of this position’s duties requires the following abilities, which may be gained or further developed after entering the job.
  10. Ability to interpret and apply federal, state, and local policies, laws and regulations.

Qualification to fulfill the full range of this position’s duties requires the following knowledge, which may be gained or further developed after entering the job:

  1. Principles, practices, and procedures of grant development, monitoring, management, and reporting.
  2. Grant requirements.
  3. Federal grants and Federal Transit Administration requirements, is preferred.
  4. Federal Transit Administration’s grants management system (TEAM), is preferred.

Physical Requirements

Sedentary Work: Exerting up to 10 pounds of force occasionally and /or a negligible amount of force frequently or constantly to lift, push, pull or otherwise move objects.


Application and Selection Process:


Apply On-line  


Applicants who meet the minimum requirements may be scheduled for an interview as well as a variety of tests to demonstrate knowledge and skills for the position.  The evaluation process may include interviews, background checks, reference checks and various performance tests.   


If you have a family member, or share the same living quarters of a current Community Transit employee, please let your Human Resources Recruiter know as your eligibility for this position may be affected.

Community Transit provides a tobacco-free and drug-free work environment. As a recipient of federal funds, Community Transit is an Equal Opportunity employer and does not unlawfully discriminate on any basis prohibited by Federal, State or Local law. We value and encourage diversity in our workforce. EOE AA/M/F/Vet/Disability. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.




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