Grants Manager

Job Locations US-WA-Everett
Opening Date 4 weeks ago(9/2/2022 1:46 PM)
Job ID
Planning and Development
Min (Annual)
USD $105,411.00/Yr.
Max (Annual)
USD $158,116.00/Yr.
Min Hiring Range
USD $105,411.00/Yr.
Max Hiring Range
USD $115,953.00/Yr.



Managerial level position responsible for management, guidance, and oversight of the agency’s Grant funding program.  The position is a key strategic role with direct impact on execution of agency priorities through a +$100 million annual funding program.

Working closely with Executive Leadership, Capital Project Managers, Budget Manager, and Planning staff, develops strategy and path for implementing agency priorities to maximize funding mechanisms.  Works closely with internal and external funding sources and providers to deliver critical projects and services to the citizens of Snohomish County.  Coordinates with jurisdictional and regional partners to develop and achieve program goals.  Maintains comprehensive understanding and management of overarching program – including sufficient detailed knowledge of individual projects and elements.  Provides critical liaison to external partners on regional strategies to maximize funding opportunities.  Acts as primary point of contact/liaison with Federal Transit Administration (FTA) staff.

Essential Duties

  1. Manages the Agency Grant portfolio.  Management and oversight of all aspects of Grant program including initial development of strategic initiatives and priorities for funding; research and analysis of funding programs; writing grant proposals and applications; to receipt of funds and oversight of compliance with requirements.  Maintains comprehensive knowledge of all grants, including existing, pending and future.
  2. Manages FTA oversight.  Represents agency as primary liaison, main point of contact on compliance, regulatory and administrative compliance and FTA.  Manages OIG grants and compliance.  Monitors all federal actions and communications relative to funding.  Provides expert analysis and recommendations specific to funding opportunities or challenges.  Maintains expert agency expertise in federal regulations and capital budget matters.  Provide support to the Senior Grants Strategist for grants planning, development, and grant writing expertise.
  3. Provide agency expertise in federal regulations and capital budget matters.  Provide support to the Senior Grants Strategist for grants planning, development and grant writing expertise.
  4. Manages assigned staff, projects and consultants; ensures implementation of directives to include grant reporting, grant close-out, completeness of grant files and audit documentation.
  5. Maintains uninterrupted audit readiness.  Prepares, gathers and organizes documentation needed for audits, including quarterly narrative reports, billings to grantors and receipt of grant funds; grant agreements; grant funded capital assets and various FTA or WSDOT certification and requirements.  Manages and coordinates annual and triennial audits.  Provides high-level interaction with FTA and State auditors, research and resolve issues that arise during the audits; provides analysis of audit areas,  researches, concludes and responds to audit issues, exit items; collaborates with Agency wide department participants and Executive staff.  Provide agency expertise in federal regulations and capital budget matters.  Provides grants planning, development and grant writing expertise and support to other departments and divisions.
  6. Manages Regional STIP programming to enable obligation of grant funds, TIP reports and PSRC requirements.  FTA Caucus representative for CT.  Assist with additions of projects into the regional MTP-RTP and eventual approval of projects for ability to obligate grant funds for construction phases.
  7. Manages the preparation of scheduled and ad hoc reports for active grants; coordinate and control activities among multiple grant funded projects to maximize grant funding received.
  8. Analyze federal appropriations; certifications and assurances, circular changes, and updates in the Federal Register.
  9. Collaborates with other departments, the external agencies; advises Agency leadership and program personnel on grant requirements.  Responds to questions and concerns regarding internal controls, variances and grant procedures.   Finance liaison for all grant projects in Planning.


Minimum Qualifications

  1. Bachelor’s degree in Business or Public Administration, Finance or a related field.
  2. Three years of experience in grant administration (proposal writing and reporting).
  3. Three years experience in federal regulations (transit-related highly desired).
  4. Three years experience in transportation funding (transit and/or roadway).

 Entry Requirements for: Knowledge and Skills


Qualification to enter this position requires knowledge of the following:

  1. Grant funding sources.
  2. Federal transportation legislation and regulatory requirements for multiple federal, state, and regional agencies.
  3. Principles, practices, and procedures of grant development, monitoring, management, and reporting.
  4. Principles and practices used in the management of grant budget revisions and grant amendments.
  5. Federal grants and Federal Transit Administration requirements.
  6. Federal Transit Administration grants management system (TrAMS system).
  7. Regional and metropolitan transportation planning process; Regional and State Transportation Improvement Program process and schedule.
  8. Methods and techniques of research, analysis, and statistical and analytical report preparation.
  9. Pertinent federal, state, and local laws, codes and regulations.
  10. Development and updating of grants management processes and coordinated processes between Grants, Finance and Procurement


Qualification to enter this position requires skill in:

  1. Applying advanced principles and practices of technical area of expertise.
  2. Applying advanced project management techniques and principles.
  3. Presenting complex data and preparing technical reports.
  4. Demonstrating a positive customer service orientation with both internal and external clients.
  5. Demonstrating strong interpersonal techniques and a consistent commitment and ability to work with diverse work groups and individuals.
  6. Applying appropriate oral and written communication techniques to various individuals ranging from Agency employees, the general public, elected officials, community leaders, and local, state and federal agencies.

Physical Requirements

Climbing, stooping, kneeling, crouching, reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing, and repetitive motion.


Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.


Application and Selection Process:

  • On-line applications only.
  • Employees must be fully vaccinated against COVID-19 or be granted an accommodation as a condition of employment.
  • Applicants who meet the minimum requirements may be scheduled for an interview as well as a variety of tests to demonstrate knowledge, and skills for the position.  The evaluation process may include interviews, background check, reference checks and various performance tests. Candidates from this recruitment may be considered for other similar positions for up to 6 months. 

Effective January 1, 2022, all new employees must provide proof of fully vaccinated status on or before their first workday. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. 

If you have a family member, or share the same living quarters of a current Community Transit employee, please let your Employee Engagement Recruiter know as your eligibility  for this position will be affected. 


Community Transit provides a tobacco-free and drug-free work environment.  As a recipient of federal funds, Community Transit is an Equal Opportunity employer and does not unlawfully discriminate on any basis prohibited by Federal, State or Local law.  We value and encourage diversity in our workforce.  EOE AA/M/F/Vet/Disability.  Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.


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