Capital Project Manager

Responsible for planning and managing assigned capital projects within the constraints of scope, quality, time, and cost, to deliver specified requirements and meet customer satisfaction. Position is responsible for writing proposals, estimating costs, developing budget proposals, developing schedules, drafting contracts, overseeing consultants, and interacting with staff, consultants, and members of the public for assigned projects. Position requires strong project management and communications skills, the ability to coordinate with both internal and external committees, understanding of contract administration and oversight in a public setting, and the ability to ensure all aspects of the project mature in the same timeline.

The capital program includes planning and construction of multimillion dollar transit infrastructure projects such as transit centers and stations, park and ride facilities, operating/maintenance bases as well as new initiatives such as bus rapid transit and transit oriented development.

1. Research, document and refine project scope, business case, and requirements for assigned projects. Ensure that all technical, operational, regulatory, business and customer requirements are effectively addressed.
2. Develop project implementation plans including work breakdown structure, schedule, cost estimates and contingencies. Develop and recommend project budget. Establish baseline project plans and forecasts. Establish schedule and budget controls. Facilitate project risk reviews and develop appropriate contingencies and mitigation.
3. Procure and manage all necessary consultant services according to company procedure. Coordinate, direct and monitor the work of consultants and contract engineers. Approve or recommend all required commitments. Sign contracts, purchase orders, and task orders per company policies and procedures. Review and approve appropriate project expenditures including contractor requisitions and invoices. Prepare and approve change orders per company policies. Liaise with suppliers and contractors. Review and approve deviations to the project plan and engineering design. Track and manage contractor work to successful completion. Conduct quality assurance and quality control as appropriate.
4. Ensure all regulatory requirements are met including federal, state, and local requirements for right of way acquisition, environmental impacts, design/build, permitting, workplace safety, public involvement etc. Organize and administer staff, contractors, and agencies to obtain necessary permits and approvals; negotiate improvements and use with authorities and property owners.
5. Monitor project implementation, report status, and adjust plans as necessary to accomplish project. Communicate status, issues and risks to project stakeholders including the CEO and Board of Directors. Manage and communicate tradeoffs between scope, quality, time, and cost.
6. Prepare short term plans as project progresses. Develop and Implement plans to mitigate construction impacts on transit service, traffic flow, local communities, and agency employees.
7. Coordinate and manage all resources devoted to the project. Assemble and lead a project team consisting of all appropriate stakeholders and contributors including agency staff, engineers, local/federal/state representatives, consultants and community leaders. Direct and motivate staff and consultants on the project team. Schedule and lead project meetings with contractors, staff, and external agencies to secure input and provide direction. Communicate effectively with architects, engineers, permitting authorities, funding authorities, private developers and internal staff.
8. Complete projects in a professional manner meeting budget, schedule, quality, and safety objectives as planned. Ensure satisfactory transfer of control upon project completion. Complete project closeout in a timely manner and prepare end of project report.

Minimum Qualifications

Experience/Education: 

1. Associate Capital Project Manager (Pay Range: $90,948 - $127,326)
   * Bachelor's degree in Engineering, Construction Management, Public Administration or related fields providing strong project management background. Project management certification desired.
   * 1-2 years of experience managing complex projects from planning phase through construction including contract administration and oversight
   * 1-2 years of experience organizing, presenting, facilitating, and negotiating with diverse stakeholders and user groups.
   * 1-2 years of experience quality assurance and coordination with staff and contractors engaged in program development, procurement and implementation of equipment and systems.
   * Public sector experience preferred especially planning and construction of transit and transportation infrastructure.
   
   
2. Capital Project Manager (Pay Range: $98,043 - $137,259)
   * Bachelor's degree in Engineering, Construction Management, Public Administration or related fields providing strong project management background. Project management certification desired.

   * Three years of experience managing complex projects from planning phase through construction including contract administration and oversight.

   * Three years of experience organizing, presenting, facilitating, and negotiating with diverse stakeholders and user groups.

   * Three years of experience quality assurance and coordination with staff and contractors engaged in program development, procurement and implementation of equipment and systems.

   * Public sector experience preferred especially planning and construction of transit and transportation infrastructure.
   
   

3. Senior Capital Project Manager (Pay Range: $106,551 - $149,172)

   * Bachelor's degree in Engineering, Construction Management, Public Administration or related fields providing strong project management background.
   * Five (5) years of experience managing complex projects from planning phase through construction including contract administration and oversight.
   * Five (5) years of experience organizing, presenting, facilitating, and negotiating with diverse stakeholders and user groups.
   * Five (5) years of experience quality assurance and coordination with staff and contractors engaged in program development, procurement and implementation of equipment and systems.
   
   

   ***An equivalent combination of education, skills, and experience sufficient to successfully perform the essential duties of the job such as those listed above may be considered.***

Entry Requirements for: Knowledge and Skills

Knowledge:

1. Principles and practices of project management including scope development, cost estimating, scheduling, construction management and project control.
2. Federal, state and local legislation and regulations governing land use, environmental impact, construction and transit operations.
3. General principles and practices of transportation planning, transit operations, and infrastructure design including design for bus and auto operations, pedestrian access and safety, aesthetics and integration into local community, administrative and maintenance facility design.
4. Common budgetary practices.
5. Contract administration.

Skill:

1. Analyzing data and designing, organizing, and conducting short and mid-range projects.
2. Computer operation and software utilization including Windows, Word, Excel, MS Project, PowerPoint, email, and internet.
3. Communication and interpersonal relations as applied to coworkers, outside interests, customers, contractors, and outside interest sufficient to exchange or convey information and to receive work direction.
4. Oral, written and computer based communications.
5. Managing multiple tasks simultaneously and effectively.
6. Facilitating diverse groups of stakeholders and interest and developing and attaining consensus.
7. Public contract, public speaking, and preparing and making presentations.
8. Interpersonal skills and working with diverse populations.
9. Applying an intentional focus on equity and inclusion to support an equitable and inclusive work environment.

Physical Requirements

Climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, repetitive motions, carrying.

Sedentary Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Application and Selection Process:

• Only on-line applications accepted. 
• Applicants who meet the minimum requirements may be asked to provide a portfolio sample of work, scheduled for an interview as well as a variety of tests to demonstrate knowledge and skills for the position.  The evaluation process may include interviews, background checks, reference checks and various performance tests.    
• Applicants for this job may be considered for other openings up to six months after the date this position is filled.

Employee Benefits: 

Employees (and their families) are covered by medical, dental, vision, basic life and disability insurance. Employees participate in the Public Employees Retirement System (PERS) and have the option to enroll in the agency’s deferred compensation plan. In addition to WA Paid Sick Leave, employees in this position, accrue of 24 days of Paid Time off (192 hours) in their first year and nine (9) paid holidays throughout the calendar year. Full list of all benefits and details can be found here.

If you have a family member, or share the same living quarters of a current Community Transit employee, please let your Human Resources Recruiter know as your eligibility for this position will be affected.

Community Transit provides a tobacco-free and drug-free work environment. As a recipient of federal funds, Community Transit is an Equal Opportunity Employer and does not unlawfully discriminate on an basis prohibited by Federal, State or Local law.  We value and encourage diversity in our workforce.  EOE AA M/F/Vet/Disability.  Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.