Assistant Manager Parts & Inventory

Under the direction of the Manager – Procurement Parts, the Assistant Manager-Procurement Parts supervises staff and oversees daily inventory operations, ensuring accurate physical inventory of multiple locations, policy alignment, and system integrity. This role supports procurement, vendor coordination, and process improvements, while maintaining oversight over day-to-day activities. Key responsibilities include training staff, monitoring performance, ensuring compliance, developing procedures, collaborating, and communicating with senior managers.

• Oversee daily operations and processes and manage related risks.  Ensure compliance with agency policies and procedures.  Assist with creating, documenting, and implementing standard operating procedures and internal controls. Oversee perpetual cycle counts being conducted by the team. 
• Supervise and inspire staff, prioritizing and assigning work.  Set goals and evaluate performance, providing timely and appropriate feedback, coaching, and recognition.  Make hiring, termination, and disciplinary recommendations.  Train staff and offer professional development opportunities.  Promote diversity, equity, and inclusion in all staff programs and activities.
• Collaborate with administrative staff to manage procurement documents and warranty-related activities.  Provide training and guidance to team members on parts procurement and inventory maintenance.
• Oversee complex purchase orders based on transit-specific requirements and procurement guidelines.  Administer complex vendor and supplier contracts and agreements.  Monitor the performance of vendors and suppliers. 
• In collaboration with the Manager or Director, implement lean methodologies to streamline processes, reduce waste, and improve overall efficiency in procurement and inventory management.  Ensure seamless integration of administrative processes with procurement and inventory management activities, contributing to the overall efficiency and effectiveness of the division. 
• Coordinate with department stakeholders to determine operational needs.  Evaluate materials and supplies requirements to maintain adequate supply for ongoing operations. 
• Research industry best practices, emerging technologies, and regulatory changes through continuous education and professional development opportunities.  Make recommendations for changes in policies and practices.
• Perform other duties of a similar nature or level.

Minimum Qualifications

• 4 years of experience in procurement, inventory management, and/or vendor contract administration.  A bachelor’s degree in business administration, procurement, public administration, economics, or a related field may substitute for 3 years of experience.  A related professional certification may substitute for 2 years of experience.
• 3 years of experience leading teams, supervising, or managing others.
• 3 years of experience with automated purchasing and inventory systems.

An equivalent combination of education and experience to successfully perform the job duties is also accepted.

Knowledge Requirements

• Supervisory and management best practices.
• Public procurement practices and regulations.
• Contract negotiation, management, and administration.

Skill Requirements

• Fostering an inclusive workplace by upholding Community Transit’s core values in support of the organization’s vision and mission.  Inspiring team commitment, pride, and trust while promoting cooperation and motivating members to achieve shared goals.  Demonstrating courtesy, sensitivity, and respect in all interactions.
• Professional experience with PC-based software such as MS Office, email, and scheduling applications.
• Ability to think critically, identify strengths and weaknesses and alternate solutions, conclusions, or approaches to problems.
• Providing training and instruction to adult learners and professionals.
• Ability to negotiate and influence others to achieve business goals and core values.
• Technical writing for complex specifications, contract documents, briefings, and reports.
• Establishing and maintaining effective interpersonal relationships with coworkers, supervisor, the public, and others.
• Ability to quickly learn new technology platforms and embrace continuous learning.
• Managing multiple tasks simultaneously and effectively and adjusting to changing priorities.

Preferred Knowledge and Skills

• Transit industry or public sector experience.
• Experience using ERP systems such as PeopleSoft.
• Experience using Trapeze Enterprise Asset Management system.
• SBE/DBE policy, program, compliance, and FTA requirements.
• Procurement for complex capital projects.
• Project management methods.
• Experience supervising union-represented employees.

Working Conditions

Work is performed in an office environment and requires the use of office equipment and technology.  You will be required to move throughout and between different office buildings and may need to complete tasks in noisy environments.  You may also be required to lift and carry materials up to 10 pounds occasionally. 

Parts inspection and inventory management will be performed in an office and warehouse environment.  Safety training and equipment operator certifications may be required.  Physical demands may include occasionally exerting up to 70 pounds of force.

Application and Selection Process

• Only on-line applications accepted. 
• Applicants for this job may be considered for other openings up to six months after the date this position is filled.
• Applicants who meet the minimum requirements may be scheduled for an interview as well as a variety of tests to demonstrate knowledge, and skills for the position.  The evaluation process may include interviews, background check, reference checks and various performance tests.

Employee Benefits

• Employees (and their families) are covered by medical, dental, vision, basic life and disability insurance.
• Employees participate in the Public Employees Retirement System (PERS) and have the option to enroll in the agency’s deferred compensation plan.
• In addition to WA Paid Sick Leave, employees in this position, accrue of 24 days of Paid Time off (192 hours) in their first year and ten (10) paid holidays throughout the calendar year.
• Full list of all benefits and details can be found here.

If you are related to or share the same living quarters of a current Community Transit employee, please let your Recruiter know as your eligibility for this position may be affected.

Community Transit provides a tobacco-free and drug-free work environment.  As a recipient of federal funds, Community Transit is an Equal Opportunity Employer and does not unlawfully discriminate on a basis prohibited by Federal, State or Local law.  We value and encourage diversity in our workforce.  EOE AA M/F/Vet/Disability.  Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.