IT Project Assistant

As a Project Assistant, you will provide project and program support under the direction of a manager or senior manager.  You will assist in project development, concept definition, procurement, implementation, and close-out.  Duties will include research, planning, developing schedules, reporting on status, coordinating activities, tracking budgets and expenditures, and managing documentation and communication plans.  Specific roles will vary by project or program.  You may be assigned to lead one or more elements of a larger project or lead a smaller project under the direction of a supervisor or manager.

• Develop and maintain project or program documentation (decision memos, project status reports, etc.) ensuring thorough communication and record keeping.  Identify and resolve communication or documentation issues.  Coordinate and lead project team meetings or provide support to individuals to discuss and resolve issues related to project requirements, schedule, budget, or documentation. 
• Conduct project and product research to determine industry standards, best practices, and regulatory requirements.  Recommend actions to improve performance and compliance.
• Provide technical testing/support, field work, and administrative support to the assigned Division with careful attention to regulatory, legal, and contractual requirements and understanding of design, implementation, or technical issues.
• Assist the Program by leading one or more assigned elements of a project management plan or project(s).
• Receive, review and process invoices.  Monitor budget expenditures and status.
• Coordinate with consultants and contractors to gather information, provide direction and resolve issues. 
• Perform other duties of a similar nature or level.

Minimum Qualifications

• 2 years of experience performing highly detailed work such as project tracking, scheduling, document review, and task management.
• 2 years of experience in administrative support, such as managing project budgets, reconciling invoices, and documentation.
• An Associate degree or higher in a relevant area may substitute for 2 years of experience. 

An equivalent combination of education and experience to successfully perform the job duties is also accepted.

Knowledge Requirements

• Detailed knowledge of MS Office suite including scheduling, resource allocation and report generation applications.
• Email systems.
• Project management techniques, scheduling, and project cost accounting.

Skill Requirements

• Fostering an inclusive workplace by upholding Community Transit’s core values in support of the organization’s vision and mission.  Inspiring team commitment, pride, and trust while promoting cooperation and motivating members to achieve shared goals.  Demonstrating courtesy, sensitivity, and respect in all interactions.
• Managing multiple tasks simultaneously and effectively and adjusting to changing priorities.
• Preparing a variety of records, reports, documentation, and correspondence utilizing MS Office applications.
• Effective written and oral communications that are timely, relevant, concise, and clearly outline necessary actions.
• Working independently in a logical, analytical, and detailed manner.
• Understanding, communicating, and following written and verbal instructions.
• Handling stressful situations professionally.
• Remaining focused on results, following up and completing tasks on time.

Preferred Knowledge and Skills

• Project management training or certification.
• Transit industry experience.

Working Conditions

Hybrid telework may be available.  Availability is at management discretion and may not be available for this position based on the nature of the work.  Work is performed in an office environment and requires the use of office equipment and technology.  You will be required to move throughout and between different office buildings and may need to complete tasks in noisy environments.  You may also be required to lift and carry materials up to 10 pounds occasionally.              

Application and Selection Process

• Only on-line applications accepted. 
• Applicants for this job may be considered for other openings up to six months after the date this position is filled.
• Applicants who meet the minimum requirements may be scheduled for an interview as well as a variety of tests to demonstrate knowledge, and skills for the position.  The evaluation process may include interviews, background check, reference checks and various performance tests.

Employee Benefits

• Employees (and their families) are covered by medical, dental, vision, basic life and disability insurance.
• Employees participate in the Public Employees Retirement System (PERS) and have the option to enroll in the agency’s deferred compensation plan.
• In addition to WA Paid Sick Leave, employees in this position, accrue of 19 days of Paid Time off (152 hours) in their first year and ten (10) paid holidays throughout the calendar year.
• Full list of all benefits and details can be found here.

If you are related to or share the same living quarters of a current Community Transit employee, please let your Recruiter know as your eligibility for this position may be affected.

Community Transit provides a tobacco-free and drug-free work environment.  As a recipient of federal funds, Community Transit is an Equal Opportunity Employer and does not unlawfully discriminate on a basis prohibited by Federal, State or Local law.  We value and encourage diversity in our workforce.  EOE AA M/F/Vet/Disability.  Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.